AccountsIQ – Test Page

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Accounting + Budgeting

Our accounting solution offers all the benefits of cloud based accounting and the ability to work on a single, shared, full-feature accounting system across multiple users, clients, units or subsidiaries.
Our cloud accounting solution provides a better overall accounting and financial management experience.  All authorised users have simultaneous access to the same up-to-the-minute data for easy collaboration.  No more sending files back and forth!

Uniquely with our online accounting solution you have the ability to brand the solution using your own brand identity.  Alternatively, as an Accounting Practice, you can create a new brand for your service and apply that to the solution to help create a strong service brand.

In addition, our software offers powerful added functions such as It also as custom Business Intelligence, Consolidation, Management Dashboards and ebanking integration.

4 Features Sets
Our extensive budgeting capability allows actual results to be measured against budget. Budgets and actual data are held throughout the system in the same structure so comparisons and variances are easily produced.
budgets
You can extract an Excel file directly from the system, pre-populated with your listing of GL Accounts (and departments) along with existing budget or actual values.

In addition to standard GL codes, other user-defined Business Intelligence statistics can be budgeted.

Our Consolidation routine allows comparison on a Group-wide basis.

Also, different currencies can be translated into a common currency for easy group wide analysis.
With comprehensive in-built functionality our sales, purchase and general ledgers provide a solid core for the smooth operation of our cloud accounting solution.
Our Ledgers’ functionality includes features to improve productivity and to make ledger management as smooth as possible.

With our solution you can close your books in stages at month end. Each sub-ledger can be closed independently once it has been completed and approved allowing you to continue to enter transactions as normal during the close period.

Auto-bank reconciliation speeds up the bank reconciliation process.

Our General Ledger explorer function facilitates GL enquires at summary and detail level by any period or year, by cost centre, department, or a combination of both – at a glance.

Ledgers
The system facilitates the operation of multi-currency accounting with as many currencies as you require against a single Base or Home Currency.
Non-Base Currency Customers and Suppliers can be set up and dealt with in their own currency.

Currency Gains or Losses are automatically calculated by the System and posted to a Currency Gain/Loss in the General Ledger.

Intercompany transactions in foreign currencies can be easily handled by our accounting solution making intercompany accounting smoother and more efficient.

Subsidiaries can operate in their own currency and results are translated into the base currency of the consolidation entity using user defined exchange rates for each reporting period.

Multi-currency
Search for, examine and sort transactions with our General Ledger Browser and store, search for, and view all supporting documentation in one place.
Audit Trail
  • Use the Transaction Browser to find, sort and examine transactions quickly and efficiently.
  • Amend, suspend or reverse transactions (under certain circumstances) if required.
  • Export transactions or a sub-set of chosen transactions easily to Excel
  • Avoid paper-chasing – all supporting documentation can be accessed instantly
VAT Sheets
Unlike most other Cloud Accounting systems, our accounting solution provides a fully interactive VAT return function which allows you a much larger degree of flexibility while still maintaining the integrity of the return itself.
You can select transactions for inclusion on a return and view full details of the transaction from the screen – an audit trail of taxable transactions can be produced easily for your records.

You can choose which accounting method to use (cash or accruals) when completing each return and AccountsIQ handles both.

Facilitates reporting of tax on cash and bank transactions, together with any tax posted through the GL.

Auto generates VAT return journals which flush the sales and purchases VAT accounts and post to the overall VAT Liability account.

Handles EC purchases and sales tax reports, VAT100 and VAT3 reports for UK and Irish Returns and INTRASTAT reporting is also available.

cashflow
Our accounting solution enables more accurate prediction of your short-term cashflow, because your forecast will be based on real time information.
Our Cashflow Forecasting module is designed to give you access to that information from the best source available – the actual accounts.

It provides a tool with which you can manage the expected payment or receipt dates for outstanding amounts and avoids spreadsheet proliferation.

The cashflow for each account can be graphed for the period specified.

You can manage the forecast by manipulating  cash and bank balances and expected receipts and payments giving an accurate forecast of cashflow on a day-to-day basis.

Our GL Explorer is a neat function that facilitates GL enquires at summary and detail level by any period by cost centre, department, or a combination of both - at a glance.
GL-EXPLORER
Provides a look-up and view facility to centralise all GL balance enquiries
Data is presented in easy-to-use hierarchy that replicates your GL structure.
Quickly view data in Trial Balance, Profit & Loss (Income Statement) or Balance Sheet format
Click to easily view all the transactions that make up a particular GL account balance.

Projects

Our Project Manager feature enables you to create and easily manage projects. You can record all time spent, user expenses incurred and third-party supplier invoices against projects and track project performance using project specific kpis (key performance indicators) and custom reports.
expense-claims1
Ensures accurate time and expense accounting against specific projects including non-chargeable expenses such as training and admin.
With project billing it improves project cashflow and eliminates revenue leakage with automatic invoice generation and aged debtor management.
Tracks project performance against targets and provides custom reports. Separate budgetary screens ensure costs are effectively managed and project management is enabled with an all-in-one project management screen, custom project kpis and reports.
With all the information you need at your fingertips you can ensure you have sufficient staff numbers to fulfill the project commitments, optimum staff utilisation is achieved and future project planning can be improved.
Staff billable time is easily and simply recorded using the AccountsIQ time-sheets.
timesheets
Makes the onerous task of time recording and time allocation much faster and easier.
Time sheets can be approved online and the authorised approver does not need to be a system user.
With allocation of time by project and activity it ensures all time is correctly captured and billed – avoiding errors will help reduce customer queries and resulting payment delays.
time and billing
You can record all time spent, user expenses incurred and third-party supplier invoices against projects and import directly into sales processing to bill accordingly.
Billing is made easier with automated invoicing using data directly from the time and expenses module.

Improves project cashflow and eliminates revenue leakage with reduction of keying-in errors.

Tracks project performance against targets and provides custom reports. Project management is enabled with an all-in-one project management screen, custom project kpis and reports

Business Intelligence

With our online accounting solution you can create and track important business drivers (key performance indicators) which have measurable impacts on key business objectives and overall business performance, but cannot always be measured in pure financial terms.
All transactions can be coded to a GL code but in addition can be analysed to up to 6 levels of user-defined analysis – such as business line, location, cost center, department, project, job, profit center or whatever way is important to your business.

The analysis codes and analysis groups can be labelled specifically to your naming conventions.
Budgets can be maintained at the same level of analysis.

The financial data can then be combined with user defined statistics that are analysed in the same way to produce Key Performance Indicators (KPIs).

Benchmarking of KPIs across multi-unit businesses is easy and BI data can be consolidated easily for a view of the entire group.

BI data can be presented on custom dashboards to provide clear, real-time presentations of critical business information.

GL Dashboard
You can record all time spent, user expenses incurred and third-party supplier invoices against projects and import directly into sales processing to bill accordingly.
Combine with our Business Intelligence function to chart up-to-the minute performance indicators using GL transaction codes or up to 6 levels of user-defined analysis.

Custom build in a couple of clicks to suit your business model precisely.
Organise report dashboards easily  with drag and drop function.
Avoid work duplication by exporting an existing company dashboard to other similar companies in the system.

Consolidation

Our Consolidation feature makes time consuming and complicated consolidations for multi-company and multi-unit groups fast and easy.
Our Consolidation feature takes the pain out of monthly consolidation.  It eliminates costly and error prone practices and you can consolidate data as many times as required to obtain the latest results across the business.

A large number of subsidiaries or business units  and complex ownership structures can be consolidated easily.  Overseas units can operate in their local currency and  then consolidated to the base currency at rates relevant to each reporting period.

Group decision making is improved by having real-time visibility of holding companies and subsidiaries’ performance with both standard General Ledger reports (Group Trial Balance, Profit & Loss (Income Statement) and Balance Sheet) as well as Sales and Purchases and cashflow Analysis.

Consolidation

Our powerful Consolidation feature works equally for consolidation of accounting data and Business Intelligence data.
All transactions can be coded to a GL code but in addition can be analysed to up to 6 levels of user-defined analysis – such as business line, location, cost center, department, project, job, profit center or whatever way is important to your business.

As with accounting data, your Business intelligence kpis from mulitple units can be consolidated in less than a minute.

Benchmarking of KPIs across multi-unit businesses is easy and of course consolidation provides a view of the entire group.

BI data can be presented on custom dashboards to provide clear, real-time presentations of critical business information.

Integration

Our solution provides sophisticated full featured accounting functionality but is easy to set-up and is supported with extensive implementation, data migration and support services.
We have an extensive set of Webservice API components which facilitate linking any 3rd party system.  These components provide for lookup, synchronisation, setup of accounts, posting transactions etc.

Specialised training and help documentation is geared specifically to the needs of your firm. The solution is provided with full online, context-sensitive help, how-to guides and videos.

Full assistance with data conversion from other accounting packages is provided. Our powerful data import wizard helps automate the importation process.

Our service also includes help with building and customising financial, Key Performance Indicator and Management Summary reports to your requirements.

Supported Set up

AccountsIQ cloud accounting software has an extensive Webservices based Application Programming Interface (API).
AccountsIQ is securely hosted online application provided on a software-as-a-service (SaaS) basis.  This avoids the need for expensive server installation, IT infrastructure and maintenance fees.

We have an extensive set of Webservice API components which facilitate  the linking of any 3rd party system.  These components provide for lookup, synchronisation, setup of accounts, posting transactions etc.

External systems such as EPOS, ecommerce, booking engines and CRM systems can be integrated using our AccountsIQ Web Services API.

For developers interested in linking applications to our system, the API enables  rapid and seamless integration to  3rd party applications  thus widening the potential user base for those product.

Integration

Our on-line accounting solution already has over 250 standard reports in the system, including many extended business analysis reports. With our Excel Add-in you can leverage the power of Excel to really enhance your analysis and reporting.
Because your accessing the live system database directly, you can extract the very latest and most up-to-date information.

With the Excel Add-In you can easily access your database from Excel and extract data from the database onto your PC.

The Excel Add-In is particularly powerful if you analyse your business data using the Extended Business Analysis user-defined analysis Codes and Groups such as by Division and/or Location and/or Activity and/or Product and/or Project, etc. and any combination of these.

You can then deploy the full capabilities of Excel to enhance your Analysis and Reporting – including the free Power Pivot addition to Excel to provide  even better analysis and real business insights.

Excel Add in

Our data importer feature enables intelligent importation of financial data which will then populate your accountsIQ company
DATA-IMPORTER
The data importer consists of a number of steps which can be run from start to finish or individually.
A user has the option of importing all information from their previous system or importing static information.
The kind of information that can be imported include: Opening Balances, Transactional Information, Customer details, General Ledger information, Bank Information, and Stock Information.
The import tool provides an option to clear existing information or to add to existing system data and information can be imported to AccountsIQ at any time.

Productivity

new-customer
Smart navigation features include a clean, uncluttered interface together with an intuitive tabular layout of key functions.
New data listing screens in all AccountsIQ modules provide a variety of methods to query and extract records.   New, fast auto look-up filters enable data searches by column.
An ‘Actions’ drop down menu provides smart access to all the functions related to a particular account such as creating an invoice or processing a payment.
Reduce invoice processing costs by up to 80% - Use the cloud-based invoice capture add-on to auto-capture invoice data and post directly to your accounts solution with electronic workflows for approval and payment.

The invoice capture solution integrates fully with our online accounting system.  Scanned paper invoices or emailed soft-copy invoices are captured and processed.  All key data down to line item detail are entered directly to your accounting system thus avoiding any further manual handling and keying in.

With all users and approvers working on a single shared system, there is a common workflow regardless of where users are located.  The business achieves a real time view of invoice processing status and a full digital audit trail is established.

Suppliers can be paid electronically and purchase management is made easier as the data required for supplier negotiations is readily and clearly available in real-time.

Invoice Capture

Purchase Invoice Approval is an optional feature that you can choose as an Add-on. It is designed to allow invoices to be reviewed and approved by an authorised person before they can be posted and made available for payment.

The invoice capture solution integrates fully with our online accounting system.  Scanned paper invoices or emailed soft-copy invoices are captured and processed.  All key data down to line item detail are entered directly to your accounting system thus avoiding any further manual handling and keying in.

All users achieve a real-time view of invoice processing status and a full digital audit trail is established with all supporting documentation stored in the system.

The authorised approver is sent notification with invoice details which they can view remotely. The authorised approver does not need to be a user of the system.

With accounting staff and client users and approvers working on a single shared system, there is a common workflow regardless of where users are located.

Approval Workflow

Almost all banks now offer customers electronic banking services via the Internet. Our online accounting solution integrates fully with the standard offerings of many banks to offer electronic payments and auto-bank reconciliation.
Our online accounting solution integrates with the standard electronic banking offerings of many banks.  This is complimented by our auto-bank reconciliation feature that speeds up the period end reconciliation process.

Using analysis, the system generates a suggested payment process as well as cashflow forecasting to plan payments easily.

The system also generates electronic payment files to automate supplier payment processing saving up to 90% on the manual payment process.

ebanking

Our online accounting solution provides a number of features enabling a truly, virtual paperless office environment no longer tied to a physical office or filing cabinets.
Our accounting solution allows scanned or electronic documents to be stored against any transaction or account or indeed user-defined folder you want. Our document management feature provides a natural indexing to retrieve such documents by searching the account or transaction to which it relates.

Documents are stored in encrypted format against transactions or accounts in each individual clients database, with user access only through the secure system login.

Sharing online access or emailing of reports reduces paper printouts.

Sending original business documents such as quotes, orders, invoices, statements, remittances straight from your accounting solution using the direct email option reduces the need to print, post, and send paper documents.

Documents can be generated in bulk rather than individually using the bulk e-mail feature, not only reducing paper, but saving time and expense in collating and posting individual paper documents.

Peperless Office

The bulk email function saves time by allow you to send out bulk emails at once.
orders-lists

Administration

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